How can you fix your inability to meet the minimum identity requirement
Sam- Hey Mike, how are you? When are you joining the company?
Mike- Bro! I don't think I can join the company.
Sam-Hey why? What has happened? Tell me.
Mike- The company is asking me to provide my police check certificate as soon as possible
Sam- What's the problem here? Apply through a police check lodging site and receive the certificate fast.
Mike- But at the time of applying, I noticed that I am unable to meet the 'minimum identity requirement'! I am tensed! What to do now?
Sam- Don’t worry! There must be some way out!
Yes, there is a way out! We are going to discuss that in this blog!
What do we mean by minimum identity requirement?
At the time of lodging your national police check, you need to provide 4 Identification Documents from the given list which is commonly known as the minimum identity requirement.
This 4 Identification Document consists of;
- One commencement document confirming your birth or arrival in Australia.
- One primary documents, showing the Community's use of your Identity
- Two secondary documents, showing the Community's use of your Identity
What will happen if you can't meet the requirement?
Mike's situation can arise for anyone!
Exceptional circumstances reasons may include;
You have to provide a legitimate reason of why you are unable to meet the minimum identity requirements. Any such reasons may include:
- If a person's birth is not registered
- A homeless person
- Recently arrived in Australia and undocumented
- People living in remote places
- If a person is transgender or intersex
- Affected by natural calamity
- Under-age, participation in the society or how they are raised
- Foreign nationals residing outside of Australia
Please note that the legitimacy of this reason will be verified.
Special provisions categories
There are certain special provision categories which have been defined. For better understanding, they can be grouped into the following scenarios:
Scenario 1: Alternative combinations of proof of identity documents
Scenario 2: Verification of applicant identity by an authorised referee
Scenario 3: Verification of the applicant’s claimed identity with a legal guardian, parent or authorised agent
ACIC understands there may be circumstances where an applicant cannot meet the requirement, therefore they allow the use of Special Provisions for the identification and verification of an identity.
The document verification in special provisions
In Scenario 1, the applicant may provide 4 documeWhat facts to ensure before uploading documentsnts from any 2 identification document categories.
Any combination of commencement and primary documents can be approved in the event of Scenario 1, ensuring that a total of 4 documents are supplied. The combination of the identity documents collected must have the applicant's full name, date of birth and a photo.
If an applicant is unable to provide a Commencement of identity document to begin with, they must include a minimum of four identity documents; at least one primary use in the community document, and at least one secondary use in the community document.
If an applicant is unable to provide a Primary use in the community document, they must include a minimum of four identity documents; at least one commencement of identity document, and at least one secondary use in the community document.
If an applicant is unable to provide a Secondary use in the community document they must include a minimum of four identity documents; at least one Commencement of identity document, and at least one Primary use in the community document.
In the case of Scenario 2, the applicant must verify their Identity by an authorized referee by submitting a particular form that includes a declaration. The authorized referee must know the applicant in person. If requested, they must provide a written reference that confirms the identity of the applicant on organization’s letterhead. Police check sites can request as many IDs from the applicant to support the use of the provision.
In the case of Scenario 3, an applicant's claimed Identity must be verified by a parent, legal guardian or authorized agent. Both the applicant and the other person needs to submit the documents. In case of parent or legal guardian, they must provide a documentary link between them and applicant such as child’s birth certificate. In case of authorized agent, they must provide a documentary link between them and applicant such as signed power of attorney.
What facts to ensure before uploading documents?
Details must match
Ensure that the details such as your name, date of birth, address must be the same in all the four identity documents you will provide.
Change of name
If your identity documents consist your former name, you must provide proof of your name change. The name change certificate must be awarded by the Australian Births, Deaths and Marriages Registry or by a state or territory issued an Australian marriage certificate. Documents certified by any church won't be accepted to support your evidence.
Remember, you must provide at least one document that contains a photo. If you don't have it, then upload a passport-sized photograph certified by an authorized person according to the Statutory Declarations Regulations.
ACIC always suggest you contact the Police Check lodging sites to assess your capacity to satisfy the requirements and identify the most appropriate method for confirming your identity. The police lodging sites need to communicate with the applicant and understand why they cannot meet the minimum identity requirements and verify the circumstances. They can seek as much evidence as available to support your cause. After checking the documents, they need to link their identity to the applicant.
In such instances, the likelihood of fraud is higher than in regular cases, and that is why the liability for police check lodging websites is doubled. That's why ACIC always indicates that websites maintain thorough records of such instances to support their decision-making process for future reference.